e-Recording

GRANT COUNTY IS e-RECORDING

Grant County & Circuit Clerk is pleased to announce that this process has been fully implemented in Grant County as of June 2018 and we are now eRecording. Any organization that regularly records documents is invited to contact our e-Recording trusted submitter (Simplifile) to get started.

What is E-Recording?  E-Recording is the process of electronically recording documents by submitting, receiving and processing documents for recording via the Internet that would otherwise be sent to a county clerk or recorder’s office by express mail or courier service. E-Recording consists of the following simple, five-step workflow: submit, receive, review, record and return.

 Steps required:

  1. Signing of e-Recording agreement (MOU) between Circuit Clerk and e-Recording trusted submitter. Contact Simplifile at (800) 460-5657 or visit Simplifile.com to get this process started.
  2. Establish ACH payment process.
  3. Test submission process to verify everything is in order.
  4. Begin submitting documents.

Advantages of eRecording with Grant County:

  • Reduced labor, materials, postage and courier costs
  • Shortened time gap to recordation
  • Fewer document rejections
  • Elimination of payment errors on county fees
  • Increased security when sending and receiving documents
  • Improved tracking and filing of documents
  • Reduced consumption of fuel, electricity, and paper

E-Recording offers several advantages over traditional, paper document recording:

  • – Faster recording, usually within minutes upon submission
  • – Streamlined and simpler document workflow
  • – Dramatically improved customer service and satisfaction
  • – Reduced paper, postage, check-writing expenses, fuel, time, and payment errors
  • – Fewer rejected documents
  • – Increased document security

Legislation was passed in July of 2007 for Arkansas Recorders to record documents by electronic filing.

E-Recording has become today’s standard for delivering public documents for recording. Federal ESIGN and state (UETA and URPERA) legislation have established the legal basis for secure, electronic recording and hundreds of counties in nearly every state across the nation are e-recording today. As a result, major underwriters and lending institutions embrace e-recording, encouraging agent offices to adopt the practice to help streamline work processes, reduce costs, reduce recording gaps, and improve auditability and customer service levels.  

Should you have any questions or need more information, please call:

Grant County & Circuit Clerk’s Office 

(870) 942-2631

Email: clerk@grantcountyar.com

PLEASE NOTE:  This website is being provided merely for the purpose of providing instructions as to the procedures of this office and in no way should be construded as advice as to laws. The law prohibits the Clerk and her staff from giving legal advise. If you need legal assistance, you should see an attorney.